Privacy Notice

Stanford Resourcing Limited

Last Updated: 21/10/2024

At Stanford Resourcing Limited (“Stanford,” “we,” “us,” or “our”), we are committed to protecting your privacy and ensuring the security of any personal data you share with us. This Privacy Notice outlines how we collect, use, and share personal information when you use our website or engage with us as a client or candidate. It also explains your rights regarding the personal data we hold about you.

Stanford Resourcing Limited is a search and recruitment consultancy, registered in England under company number 3779495, with its registered office at 50 Liverpool Street, London, EC2M 7PY. For the purposes of the UK General Data Protection Regulation (UK GDPR), we act as the data controller for your personal data.

We encourage you to read this Privacy Notice carefully to understand how we handle your personal information.

Information We Collect

We collect and process personal data about you in various ways, depending on how you interact with us.

1. Website Visitors

When you visit our website, we may collect:

• Information you provide directly, such as your name, email address, and any other details you supply when filling out contact forms or emailing us.
• Technical data, including your IP address, browser type, pages visited, and the duration of your visit, collected through cookies. For more information about how we use cookies, please refer to our Cookie Policy.

2. Clients

In addition to the information collected from website visitors, if you are a client, we may also collect:

• Business contact information, such as your name, job title, company name, and contact details (email, phone number, etc.);
• Correspondence data, including communications via email or other methods related to our services.

3. Candidates

As a candidate, we may collect personal data to assess your suitability for job opportunities, which may include:

• Personal identification information, such as your name, address, email, phone number, and links to your social media profiles;
• Application-related data, such as your CV, resume, qualifications, employment history, job preferences, and right-to-work documentation (e.g., passport, visa);
• Interview data, including notes or assessments from interviews or other forms of evaluation.

We may also collect personal data from publicly accessible sources, such as:

• LinkedIn and other social media platforms;
• Legal directories, corporate websites, or professional networking sites.

In some cases, we may process “special category” personal data, such as:

• Information about your health for reasonable adjustments;
• Criminal conviction details (only where required for certain job roles).

How We Use Your Personal Data

We process your personal data in accordance with applicable data protection laws for legitimate business purposes, including:

1. Website Visitors

We use your data to:

• Respond to your inquiries or requests;
• Improve the functionality and content of our website;
• Analyse how visitors use our website through cookies.

2. Clients

As a client, we may use your personal data to:

• Provide our recruitment services and manage our relationship with you;
• Keep you updated on suitable candidates or relevant industry insights;
• Fulfil our contractual obligations to you.

3. Candidates

We process your data as a candidate to:

• Assess your suitability for job opportunities and match your skills to available roles;
• Present your profile to potential employers (with your consent);
• Manage the recruitment process and communicate with you about roles;
• Conduct necessary checks to ensure compliance with legal and regulatory requirements.

We may also keep your data to inform you of future job opportunities that match your profile (subject to your consent).

Legal Basis for Processing Your Data

We rely on the following legal grounds to process your personal data:

• Legitimate interests: For purposes such as recruitment services, maintaining client relationships, or improving our website, provided this does not override your rights and interests.
• Consent: In specific cases, such as when you provide consent for us to retain your data for future opportunities or for marketing communications.
• Contractual necessity: To fulfil our obligations under agreements with clients or candidates.
• Legal obligations: When we are required to process personal data to comply with legal requirements (e.g., right-to-work checks).

Data Sharing

We may share your personal data with:

• Clients: When presenting candidate profiles for potential job placements, with your prior consent.
• Third-party service providers: Such as IT system providers or background check services who process personal data on our behalf under strict confidentiality agreements.
• Stanford Group Companies: For internal administrative purposes.
• Law enforcement or regulatory bodies: When required by law or necessary to protect our legal rights.

International Data Transfers

If your personal data needs to be transferred outside the UK or the European Economic Area (EEA), we ensure that appropriate safeguards are in place, such as standard contractual clauses, or we will seek your explicit consent. You can contact us for more details about these safeguards.

How Long We Retain Your Data

We retain your personal data only as long as necessary for the purposes for which it was collected and to comply with legal obligations. For candidates, this may include retaining your data for future job opportunities (with your consent). When data is no longer needed, it will be securely deleted or anonymised.

Your Rights

Under data protection laws, you have several rights in relation to your personal data:

• Access: Request a copy of the personal data we hold about you.
• Rectification: Request correction of any inaccurate or incomplete data.
• Erasure: Request the deletion of your data when it is no longer necessary for the purposes for which it was collected.
• Restriction: Request the restriction of processing in certain circumstances.
• Objection: Object to processing where we are relying on legitimate interests.
• Portability: Request the transfer of your personal data to another data controller in certain cases.

If you wish to exercise any of these rights, please contact us at info@stanfordresourcing.com.

Security of Your Data

We take the security of your personal data seriously and implement technical and organisational measures to protect it from unauthorised access, loss, or misuse. Access to personal data is limited to authorised personnel who need the information for business purposes and are bound by confidentiality obligations.

Contact Us

If you have any questions about this Privacy Notice or how we handle your data, please contact us at:

Data Protection Officer

Stanford Resourcing Limited

50 Liverpool Street, London, EC2M 7PY

Email: info@stanfordresourcing.com

Phone: +44 (0)20 7648 4090

Alternatively, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s data protection supervisory authority:

Website: www.ico.org.uk

Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Phone: 0303 123 1113

Changes to this Privacy Notice

We may update this Privacy Notice from time to time. Please check back regularly for any updates. This notice was last updated on 21/10/2024